ON THE ORGANIZATION AND MANAGEMENT OF INTERNATIONAL CONFERENCES AND SEMINARS IN VIETNAM

1. This Decision provides for the organization and management of international conferences and seminars in Vietnam.

2. The following activities do not fall within the scope of this Decision and shall be carried out in accordance with applicable Party and State regulations:

a) International conferences at the level of Party and State heads;

b) International conferences and seminars organized by the Office of the President; People's Courts; People's Procuracies; Ethnic Council and Committees of the National Assembly; agencies of the National Assembly Standing Committee; the National Assembly Office; the State Audit Office; People's Councils; Party Central Committee commissions and agencies; provincial and municipal Party committees directly under the Central Committee; and units and organizations directly subordinate to the agencies referred to in this point;

c) International conferences and seminars of the Vietnam Fatherland Front, the Vietnam General Confederation of Labor, the Vietnam Farmers' Union, the Ho Chi Minh Communist Youth Union, the Vietnam Women's Union and the Vietnam Veterans Association;

d) International conferences and seminars with classified content involving state secrets;

dd) International conferences and seminars of religious organizations;

e) Congresses or general assemblies involving foreign elements of associations established and operating in accordance with applicable laws on the organization, operation and management of associations;

g) Conferences and seminars involving foreign elements relating to multi-level marketing (MLM) business;

h) Review conferences, work deployment conferences, customer, shareholder and supplier conferences involving foreign elements of enterprises, and conferences of enterprises belonging to the same multinational group, held for the purpose of serving their production and business operations, where the subject and content do not include any recommendations for amendments to Vietnam's policies and laws;

i) Reception of foreign guests;

k) International press conferences;

l) Memorial ceremonies, anniversary ceremonies, opening ceremonies, closing ceremonies, award ceremonies, event announcements, signing of cooperation agreements or business contracts, receptions, cultural exchange events and festivals involving foreign elements;

m) Opening ceremonies, closing ceremonies, graduation ceremonies, training, retraining, capacity building and professional development activities involving foreign elements;

n) Classes, courses, competitions, talks and thematic discussions involving foreign elements within training programs approved by the competent authority in accordance with applicable laws;

o) Trade promotion, investment promotion, fairs and exhibitions involving foreign elements;

p) Permission for individuals to chair or attend international conferences and seminars in Vietnam.

This Decision applies to:

1. Vietnamese agencies and organizations and foreign agencies and organizations that chair or co-chair international conferences and seminars on the territory of Vietnam.

2. Vietnamese agencies and organizations hired as organizing entities by foreign agencies and organizations that have not yet been granted permission by the competent authority to operate on the territory of Vietnam.

3. Agencies within the state administrative system from the central to the local level that participate in the management of international conferences and seminars (hereinafter referred to as "administrative agencies").

For the purpose of this Decision, the following terms shall be construed as follows:

1. "International conference and seminar" means an activity comprising all of the following elements:

a) Has a program;

b) Has speakers or discussions;

c) Is organized in in-person format on the territory of Vietnam, or in online format, or in hybrid format with at least one conference site of the organizing committee located on the territory of Vietnam;

d) Has at least one of the foreign elements prescribed in clause 2 of this Article.

2. "Foreign element" includes:

a) The chair, co-chair or organizational involvement of a foreign agency or organization, or the organizational participation of an individual who does not hold Vietnamese nationality;

b) Speakers, presenters or delegates who do not hold Vietnamese nationality or who are legal representatives of foreign agencies or organizations;

c) Full or partial sponsorship of expenses by a foreign agency or organization or by an individual who does not hold Vietnamese nationality.

3. "Organizing entity" includes:

a) A Vietnamese agency or organization, or a foreign agency or organization in Vietnam, that chairs or co-chairs an international conference and seminar;

b) A Vietnamese agency or organization, in the absence of a co-chair falling within point a of this clause, hired by a foreign agency or organization that has not yet been granted permission by the competent authority of Vietnam to operate on the territory of Vietnam to serve as the organizing entity.

4. "Vietnamese agencies and organizations" means agencies, organizations and enterprises established under Vietnamese law, subject to the management authority of administrative agencies.

5. "Foreign agencies and organizations in Vietnam" means foreign agencies and organizations that have been granted permission by the competent authority of Vietnam to operate on the territory of Vietnam, including:

a) Foreign diplomatic missions, foreign consular posts and representative offices of international organizations;

b) International organizations and agencies of foreign governments;

c) Permanent bureaus of foreign news agencies, press, radio and television organizations;

d) Foreign non-governmental organizations granted a registration certificate by the competent authority of Vietnam in accordance with applicable law;

dd) Representative offices and branches in Vietnam of foreign organizations and enterprises.

1. Compliance with the Constitution and laws of Vietnam and conformity with international treaties to which the Socialist Republic of Vietnam is a member.

2. International conferences and seminars shall not be organized if they have any of the following purposes or content: propaganda against, or distortion of the history, independence, sovereignty or territorial integrity of the Socialist Republic of Vietnam; undermining national security; disrupting national unity; causing harm to foreign relations between Vietnam and its partners; inciting war or hatred between nations and peoples of different countries; offending beliefs, religions or leaders; racial discrimination; defamation; or harm to the reputation of agencies and organizations or the honor and dignity of individuals; incitement to violence and acts harmful to society.

3. Compliance with applicable laws on protection of state secrets and personal data protection.

1. Ministers and heads of ministerial agencies have the authority to grant approval to organize and approval in principle for hosting international conferences and seminars of the following agencies and organizations; or to delegate such authority, except in the cases prescribed in clause 4 of this Article, to organizations and units directly subordinate to the ministry or ministerial agency:

a) The ministry or ministerial agency and the units, organizations and public sector entities directly subordinate thereto;

b) Vietnamese agencies and organizations established by the Government or the Prime Minister and assigned to the management of the ministry or ministerial agency, except in the cases prescribed in point d of this clause;

c) Vietnamese organizations permitted to be established by the competent authority of the ministry or ministerial agency, except for organizations prescribed in point d of this clause;

d) Associations, social funds and charitable funds established under Vietnamese law, operating nationwide or across multiple provinces, whose primary field of activity falls within the scope of state management over the sector or field of the ministry or ministerial agency as determined by the Ministry of Home Affairs, including their branches and representative offices located in localities and science and technology organizations established by these entities;

dd) Foreign agencies and organizations in Vietnam licensed or registered by the competent authority of the ministry or ministerial agency, or assigned to the management of the ministry or ministerial agency by the Government.

2. Presidents of province-level People's Committees have the authority to:

a) Grant approval to organize and approval in principle for hosting international conferences and seminars of province-level People's Committees, specialized agencies, other administrative organizations and public sector entities under province-level People's Committees; or delegate such authority to specialized agencies under province-level People's Committees, except in the cases prescribed in clause 4 of this Article.

b) Grant approval to organize and approval in principle for hosting international conferences and seminars of commune-level People's Committees; or delegate such authority to specialized agencies under province-level People's Committees or to Presidents of commune-level People's Committees, except in the cases prescribed in clause 4 of this Article.

c) Grant approval to organize and approval in principle for hosting international conferences and seminars prescribed in clause 4 of this Article of the organizations prescribed in points a, b and c of clause 3 of this Article.

3. The specialized agency responsible for foreign affairs under province-level People's Committees (in Ho Chi Minh City, the specialized agency designated by the People's Committee of the city) has the authority to grant approval to organize and approval in principle for hosting international conferences and seminars, except in the cases prescribed in clause 4 of this Article, of the following organizations:

a) Vietnamese organizations permitted to be established by the competent local authority or granted a registration certificate by the competent local authority;

b) Associations, social funds and charitable funds established under Vietnamese law, operating within the locality;

c) Branches and representative offices of foreign organizations permitted to be established by the competent local authority.

4. Ministers, heads of ministerial agencies and Presidents of province-level People's Committees shall not delegate their authority to grant approval to organize and approval in principle for hosting the following international conferences and seminars:

a) International conferences and seminars attended by participants at the ministerial level or above from Vietnam and foreign countries;

b) International conferences and seminars whose subject and content relate to at least one of the following issues: borders, territory, national sovereignty, national security, national defense, ethnic affairs, religion or human rights;

c) International conferences and seminars whose subject and content directly propose amendments to Vietnam's policies and laws;

d) International conferences and seminars organized in in-person format in communes, wards and special zones designated as key defense and security areas in accordance with applicable laws on national defense, security and self-defense militia.

1. International conferences and seminars exempt from the procedures for applying for permission to organize prescribed in Articles 7 and 8 of this Decision include:

a) Cases exempt from the application for permission procedures under applicable provisions of legislative documents issued by the National Assembly, the National Assembly Standing Committee or the Government;

b) International conferences and seminars that are official activities within a scheme, program or plan for receiving visiting and working delegations that has been approved by administrative agencies and for which information on the expected subject, time, venue, composition of delegates and source of funds for organizing the international conference and seminar was available at the time of approval of the scheme, program or delegation reception plan;

c) International conferences and seminars that are components within program, project or non-project documents approved by administrative agencies and for which information on the expected purpose, content, time, venue, foreign speakers, composition of delegates and source of funds for organizing the international conference and seminar was available at the time of approval of the document.

2. For international conferences and seminars prescribed in clause 1 of this Article, the organizing entity shall send a written notification to the authority competent to grant approval to organize international conferences and seminars prescribed in Article 5 of this Decision, to the Ministry of Public Security and to the province-level People's Committee of the locality where the international conference and seminar is to be organized in in-person format, at least 5 working days before the expected date of organization for coordinated management. The written notification shall clearly state: the name of the conference and seminar; composition of organizing parties; time; venue; program; number and composition of delegates; source of funds; and a list of foreign speakers and presenters, including their full names, nationalities, professional qualifications, titles, places of work, and, in cases where foreign speakers and presenters are to enter Vietnam, their dates of birth and passport numbers.

3. In cases of adjustment to international conferences and seminars prescribed in points b and c of clause 1 of this Article, the procedures prescribed in Article 10 of this Decision shall apply.

Article 7. Application documents and procedures for applying for and granting approval to organize international conferences and seminars of administrative agencies and their directly subordinate agencies, units, organizations and public sector entities

1. The organizing entity shall send 1 application for permission in person, by postal service or through the electronic document management system to the authority competent to grant approval to organize international conferences and seminars prescribed in Article 5 of this Decision; or submit the application online via the National Public Service Portal where the authority competent to grant approval to organize international conferences and seminars provides for this form.

2. The application for permission shall include:

a) The original or electronic version of the application for permission to organize an international conference and seminar using Form No. 01 in the Appendix attached to this Decision;

b) A copy or electronic version of the document approving the program, project or non-project by the competent authority where the purpose and content of the international conference and seminar involves the introduction of or reporting on a program, project or non-project;

c) Where electronic data are already available for retrieval through connectivity and sharing with national databases, sector-specific databases, shared information systems or the National Public Service Portal, the organizing entity shall not be required to submit the related documents.

3. Where the time between receipt of a complete and valid application and the expected date of organization of the international conference and seminar is insufficient for processing within the time limit prescribed in clause 7 of this Article, the authority competent to grant approval to organize may request an adjustment to the date of organization or return the application.

4. Where the application is incomplete or invalid, within no more than 2 working days, the competent authority shall request and guide the organizing entity on how to amend the application. Such a request for amendment shall be made no more than once. The organizing entity shall have no more than 5 working days from the date of receipt of the request to amend the application. Where a complete and valid application has not been received upon expiry of the above time limit, the competent authority may return the application.

5. The authority competent to grant approval to organize an international conference and seminar shall obtain opinions from relevant agencies and localities in accordance with Article 9 of this Decision. The agencies and localities consulted shall be responsible for providing a written response within 7 working days from the date of receipt of the written request. Where the agencies and localities disagree or fail to provide a written response, the competent authority shall be responsible for deciding whether to grant or refuse approval to organize the international conference and seminar.

6. The authority competent to grant approval to organize an international conference and seminar shall provide comments directly on the submission, routing slip or application for permission, or issue an administrative decision or written approval to organize using Form No. 02 in the Appendix attached to this Decision. The authority competent to grant approval to organize international conferences and seminars shall specify the form of notification of results in its working regulations, regulations on the management of foreign affairs activities, or regulations on the management of international conferences and seminars.

7. Time limit for responding to the organizing entity:

a) No more than 15 working days from the date of receipt of a complete and valid application for international conferences and seminars requiring opinions from relevant agencies and localities in accordance with Article 9 of this Decision; no more than 4 working days from the date of receipt of a complete and valid application where the competent authority provides for the organizing entity to itself obtain opinions from relevant agencies, localities and units.

b) No more than 9 working days from the date of receipt of a complete and valid application in all other cases.

8. Where approval to organize is granted, the authority competent to grant approval to organize the international conference and seminar shall notify the Ministry of Public Security and the province-level People's Committee of the locality where the international conference and seminar is to be organized in in-person format, except where organized at the premises of the authority competent to grant approval to organize the international conference and seminar, for coordinated management.

9. The authority competent to grant approval to organize international conferences and seminars shall cooperate with the Ministry of Public Security, ministries, sectors and province-level People's Committees in screening foreign delegates attending international conferences and seminars in Vietnam in accordance with their functions and duties, and shall request the organizing entity to send the list of foreign delegates to the Ministry of Public Security in accordance with point d clause 1 Article 13 of this Decision.

1. The organizing entity shall apply for permission via the National Public Service Portal or submit 1 application in person or by postal service to the authority competent to grant approval to organize international conferences and seminars prescribed in Article 5 of this Decision.

2. The application for permission shall include:

a) The original or electronic version of the application for permission to organize an international conference and seminar using Form No. 01 in the Appendix attached to this Decision;

b) A copy or electronic version of the document confirming the status as a hired organizing entity where the case falls within point b clause 3 Article 3 of this Decision, together with a Vietnamese translation if the document is in a foreign language;

c) A copy or electronic version of the document approving the program, project or non-project by the competent authority where the purpose and content of the international conference and seminar involves the introduction of or reporting on a program, project or non-project;

d) Where electronic data are already available for retrieval through connectivity and sharing with national databases, sector-specific databases, shared information systems or the National Public Service Portal, the organizing entity shall not be required to submit the related documents.

3. Where the time between receipt of a complete and valid application and the expected date of organization of the international conference and seminar is insufficient for processing within the time limit prescribed in clause 7 of this Article, the authority competent to grant approval to organize may request an adjustment to the date of organization or return the application.

4. Where the application is incomplete or invalid, within no more than 2 working days, the authority competent to grant approval to organize shall request and guide the organizing entity on how to amend the application. Such a request for amendment shall be made no more than once. The organizing entity shall have no more than 5 working days from the date of receipt of the request to amend the application. Where a complete and valid application has not been received upon expiry of the above time limit, the authority competent to grant approval to organize may return the application.

5. The authority competent to grant approval to organize the international conference and seminar shall obtain opinions from relevant agencies and localities in accordance with Article 9 of this Decision. The agencies and localities consulted shall be responsible for providing a written response within 7 working days from the date of receipt of the written request. Where the agencies and localities disagree or fail to provide a written response, the competent authority shall be responsible for deciding whether to grant or refuse approval to organize the international conference and seminar.

6. Where approval to organize is granted, the competent authority shall respond to the organizing entity using Form No. 02 in the Appendix attached to this Decision in person, by postal service or via the National Public Service Portal. Where approval to organize is refused, the competent authority shall provide a written response stating the reasons.

7. Time limit for responding to the organizing entity:

a) No more than 15 working days from the date of receipt of a complete and valid application for international conferences and seminars requiring opinions from relevant agencies and localities in accordance with Article 9 of this Decision.

b) No more than 9 working days from the date of receipt of a complete and valid application in all other cases.

8. Where approval to organize is granted, the authority competent to grant approval to organize the international conference and seminar shall notify the Ministry of Public Security and the province-level People's Committee of the locality where the international conference and seminar is to be organized in in-person format, except where organized at the premises of the authority competent to grant approval to organize the international conference and seminar, for coordinated management.

9. The authority competent to grant approval to organize international conferences and seminars shall cooperate with the Ministry of Public Security, ministries, sectors and province-level People's Committees in screening foreign delegates attending international conferences and seminars in Vietnam in accordance with their functions and duties, and shall request the organizing entity to send the list of foreign delegates to the Ministry of Public Security in accordance with point d clause 1 Article 13 of this Decision.

When examining and processing applications for permission to organize or approval in principle for hosting international conferences and seminars, the competent authority prescribed in Article 5 of this Decision shall consult relevant agencies and localities in the following cases:

1. For international conferences and seminars whose subject and content relate to borders, territory, national sovereignty, national security or national defense, the opinions of the Ministry of National Defense, the Ministry of Public Security and the Ministry of Foreign Affairs shall be obtained.

2. For international conferences and seminars whose subject and content relate to ethnic affairs, religion or human rights, the opinions of the Ministry of Public Security, the Ministry of Foreign Affairs and the ministry or ministerial agency responsible for the relevant sector shall be obtained.

3. For international conferences and seminars on law and judicial reform, opinions shall be obtained in accordance with Decree No. 26/2024/ND-CP dated March 1, 2024 of the Government on the management of international cooperation on law and judicial reform.

4. For international conferences and seminars with other subjects and content that the authority competent to grant approval to organize considers to pose a high risk of causing significant harm to national interests or of adversely affecting Vietnam's foreign relations with its partners, the opinions of the Ministry of Public Security, the Ministry of Foreign Affairs and the ministry or ministerial agency responsible for the relevant sector shall be obtained.

5. For international conferences and seminars with speakers or presenters who do not hold Vietnamese nationality or who are legal representatives of foreign agencies or organizations, the opinion of the Ministry of Public Security shall be obtained.

6. For international conferences and seminars attended by foreign participants at the ministerial level or above, the opinions of the Ministry of Public Security and the Ministry of Foreign Affairs shall be obtained; where the international conference and seminar is to be organized in in-person format, the opinion of the province-level People's Committee of the locality where it is to be organized shall also be obtained.

7. For international conferences and seminars organized in in-person format in communes, wards and special zones designated as key defense and security areas in accordance with applicable laws on national defense, security and self-defense militia, the opinions of the Ministry of Public Security and the province-level People's Committee of the locality where the organization takes place shall be obtained, except where organized at the premises of the authority competent to grant approval to organize the international conference and seminar.

1. The organizing entity shall re-apply for permission (with the same application documents and procedures as the initial application) in the following cases:

a) Change of the main subject or content of the international conference and seminar;

b) Change of venue of an in-person international conference and seminar to communes, wards and special zones designated as key defense and security areas, except where organized at the premises of the authority competent to grant approval to organize the international conference and seminar.

2. In cases of change or addition of speakers or presenters who do not hold Vietnamese nationality or who are legal representatives of foreign agencies or organizations, the organizing entity shall obtain the opinion of the Ministry of Public Security at least 5 working days before the date of organization of the international conference and seminar, and simultaneously notify the authority competent to grant approval to organize the international conference and seminar and the province-level People's Committee of the locality where the international conference and seminar is to be organized in in-person format. The organizing entity may proceed with the adjustment if the Ministry of Public Security does not provide a different opinion no later than 2 working days before the date of organization of the international conference and seminar.

3. The organizing entity shall provide written notification at least 5 working days before the date of organization of the international conference and seminar to the authority competent to grant approval to organize, the Ministry of Public Security and the province-level People's Committee of the locality where the international conference and seminar is to be organized in in-person format, in the following cases:

a) Change of date of organization;

b) Change of venue (where not covered by point b of clause 1 of this Article);

c) Addition of foreign delegates.

4. Where the international conference and seminar is not organized as planned, the organizing entity shall provide written notification to the authority competent to grant approval to organize before the planned date of organization stated in the application for permission.

1. The authority competent to grant approval to organize an international conference and seminar is authorized to suspend the international conference and seminar in the following cases:

a) The international conference and seminar shows indications of violations of the provisions of Article 4 of this Decision;

b) The international conference and seminar shows indications of not being carried out in accordance with the content approved by the competent authority;

c) The international conference and seminar has applied for permission but has not yet been granted approval to organize by the competent authority.

2. The specialized agency responsible for foreign affairs under the province-level People's Committee of the locality where the international conference and seminar is to be organized in in-person format (in Ho Chi Minh City, the specialized agency designated by the People's Committee of the city) has the authority to suspend the conference and seminar if the organizing entity has not applied for permission to organize the international conference and seminar, except in cases exempt from the application for permission requirement in accordance with Article 6 of this Decision.

3. Procedures for suspension of an international conference and seminar:

a) Upon discovery or notification of indications of violations at an international conference and seminar, the authority competent to suspend in accordance with clauses 1 and 2 of this Article shall discuss the matter with the organizing entity; consider issuing a written suspension order using Form No. 03 in the Appendix attached to this Decision; and notify the organizing entity and relevant agencies and localities for coordinated management;

b) The organizing entity shall immediately halt the organization of the international conference and seminar, promptly remedy the consequences, propose a resolution plan and report to the authority competent to issue the suspension order for consideration and decision.

4. Where an international conference and seminar has already been completed, depending on the nature and severity of the violation, the organizing entity may be subject to administrative penalties in the field of foreign affairs or the relevant sector, or other penalties in accordance with applicable law.

1. The conditions for an organizing entity to apply for approval in principle for hosting an international conference and seminar are all of the following:

a) The organizing entity wishes to host an international conference and seminar and a written consent from an administrative agency is required by the foreign party;

b) The organizing entity does not yet have all the information required by Form No. 01 in the Appendix attached to this Decision to complete the procedures for applying for permission to organize the international conference and seminar.

2. The authority, procedures for applying for and approving the intention to host an international conference and seminar shall follow the provisions on applying for and granting approval to organize international conferences and seminars in Articles 5, 7, 8 and 9 of this Decision.

3. The application for approval in principle for hosting shall comprise 1 original or electronic version of the application for approval in principle for hosting using Form No. 04 in the Appendix attached to this Decision. Where approval in principle for hosting is granted, the competent authority shall respond to the organizing entity using Form No. 05 in the Appendix attached to this Decision in person, by postal service or via the National Public Service Portal. Where approval is refused, a written response stating the reasons shall be provided.

4. After being granted approval in principle for hosting, the organizing entity shall still complete the full procedures for applying for permission to organize the international conference and seminar in accordance with this Decision.

1. The organizing entity shall be responsible for:

a) Applying for permission to organize the international conference and seminar and only organizing the international conference and seminar upon receipt of a written approval from the competent authority, except in cases exempt from the application for permission requirement in accordance with this Decision or applicable laws. Where an international conference and seminar is chaired by multiple agencies and organizations, these must agree on one of the agencies or organizations to act as the representative organizing entity;

b) Adjusting the international conference and seminar at the request of the authority competent to grant approval to organize and carrying out the conference and seminar in strict accordance with the content approved by the competent authority;

c) Reporting to and seeking opinions from the competent authority in accordance with Party regulations on inviting senior leaders or ministerial or local agency and locality heads to chair or participate in international conferences and seminars;

d) Sending to the Ministry of Public Security a list of foreign delegates, including their full names, nationalities, titles and places of work, at least 2 working days before the date of organization of the international conference and seminar. Where foreign delegates are to enter Vietnam to attend the international conference and seminar, their dates of birth and passport numbers must also be provided and sent to the Ministry of Public Security at least 5 working days before the date of organization;

dd) Maintaining compliance with the principles prescribed in Article 4 of this Decision;

e) Taking responsibility for the content of documents, papers, reports and data published before, during and after the international conference and seminar; not using documents or objects that are subject to suspension of circulation, recall, confiscation or prohibition of circulation;

g) Complying with applicable financial laws; where the international conference and seminar uses all or part of foreign funding, complying with Government regulations on the management and use of official development assistance (ODA) and foreign concessional loans, and Government regulations on the management and use of non-ODA grants from foreign agencies, organizations and individuals for Vietnam;

h) Complying with applicable regulations on security and order, social safety, environmental protection, fire prevention, fire fighting and disease prevention;

i) Where the international conference and seminar is organized in online or hybrid format, complying with applicable laws on information security and cybersecurity;

k) Halting the organization of the international conference and seminar and providing explanations at the request of the competent authority where indications of violations are discovered.

2. Within 15 working days from the date of conclusion of the international conference and seminar, the organizing entity, including cases exempt from the application for permission requirement in accordance with Article 6 of this Decision, shall report the results of the organization to the authority competent to grant approval to organize using Form No. 06 in the Appendix attached to this Decision or via the online reporting system of the competent authority.

3. The organizing entity shall bear full legal responsibility for the international conference and seminar it chairs, for the foreign personnel participating in the international conference and seminar it chairs, and for compliance with the regulations on the organization of international conferences and seminars. Vietnamese and foreign agencies, organizations and individuals participating in the organization of international conferences and seminars, and foreign agencies and organizations that hire organizing entities as prescribed in point b clause 3 Article 3 of this Decision, shall bear joint and several liability with the organizing entity for compliance with the regulations on the organization of international conferences and seminars.

1. The Ministry of Public Security shall provide opinions on issues of national security, ethnic affairs, religion and human rights; carry out personnel screening for speakers and presenters who do not hold Vietnamese nationality or who are legal representatives of foreign agencies or organizations; carry out personnel screening for foreign delegates or legal representatives of foreign agencies or organizations attending international conferences and seminars where requested.

2. The Ministry of National Defense shall provide opinions on issues of borders, territory, national sovereignty and national defense.

3. The Ministry of Foreign Affairs shall provide opinions on issues of borders, territory, ethnic affairs, religion, human rights and impacts on foreign relations between Vietnam and its partners.

4. Other ministries and ministerial agencies shall provide opinions on content falling within their sector-specific management responsibilities.

5. Province-level People's Committees of localities where international conferences and seminars are to be organized in in-person format shall provide opinions on security and order issues relating to the scale, time and venue of the organization.

6. Ministers, heads of ministerial agencies and Presidents of province-level People's Committees shall decide on the delegation of responsibility for providing opinions on international conferences and seminars in accordance with the Law on Government Organization No. 63/2025/QH15 and the Law on Local Government Organization No. 72/2025/QH15.

1. The Minister of Foreign Affairs shall have the following duties and powers:

a) Take charge of drafting and submit to the competent authority for promulgation legislative documents on the organization and management of international conferences and seminars in Vietnam;

b) Publicize and disseminate the law on the organization and management of international conferences and seminars and organize its implementation;

c) Provide professional guidance, urge and inspect compliance with applicable laws on the organization and management of international conferences and seminars;

d) Report to the Prime Minister on the organization and management of international conferences and seminars in Vietnam in accordance with Article 16 of this Decision.

2. The Minister of Home Affairs shall be responsible for identifying the state management agency for the primary sector or field of operation of associations, social funds and charitable funds established under Vietnamese law, operating nationwide or across multiple provinces.

3. Ministers, heads of ministerial agencies and Presidents of province-level People's Committees shall be responsible for:

a) Publicizing and disseminating the law on the organization and management of international conferences and seminars to the regulated entities falling within the management authority prescribed in clauses 1 and 2 of Article 5 of this Decision;

b) Building capacity for officials involved in the management of international conferences and seminars;

c) Monitoring, guiding and inspecting the performance of delegated duties and powers in the management of international conferences and seminars, and ensuring that delegated tasks are performed effectively and efficiently;

d) Inspecting and handling within their authority, or notifying and requesting the competent authority to handle, organizations and individuals who commit violations of this Decision;

dd) Guiding and urging organizing entities to report the results of organizing international conferences and seminars;

e) Fulfilling all reporting requirements in accordance with Article 16 of this Decision and applicable laws.

4. Specialized agencies responsible for foreign affairs under province-level People's Committees and agencies and units delegated to manage international conferences and seminars shall be responsible for:

a) Publicizing and disseminating the law on the organization and management of international conferences and seminars to the regulated entities falling within the management authority prescribed in clause 3 of Article 5 of this Decision or within the scope of delegated authority;

b) Building capacity for officials involved in the management of international conferences and seminars;

c) Inspecting and handling within their authority, or notifying and requesting the competent authority to handle, organizations and individuals who commit violations of this Decision;

d) Guiding and urging organizing entities to report the results of organizing international conferences and seminars;

dd) Periodically, or on an ad hoc basis at the request of the competent authority, reporting to the ministry, ministerial agency or province-level People's Committee on the management of international conferences and seminars.

1. By November 30 each year at the latest, ministries, ministerial agencies and province-level People's Committees shall report on the organization and management of international conferences and seminars in Vietnam using Form No. 07 in the Appendix attached to this Decision in the annual report on foreign affairs results submitted to the Ministry of Foreign Affairs.

2. By December 25 each year at the latest, the Ministry of Foreign Affairs shall report to the Prime Minister on the organization and management of international conferences and seminars in Vietnam.

3. The cut-off date for data in the annual periodic report shall be from November 15 of the year preceding the reporting period to November 14 of the reporting period.

4. The Ministry of Foreign Affairs shall guide agencies and localities on the content and manner of submitting ad hoc reports when requested by the competent authority.

1. This Decision comes into force as of July 24, 2026, and replaces Decision No. 06/2020/QD-TTg dated February 21, 2020 of the Prime Minister on the organization and management of international conferences and seminars in Vietnam.

2. Where legislative documents referred to in this Decision are amended or replaced, the amended or replacing documents shall apply.

3. Ministers, heads of ministerial agencies, Presidents of People's Committees of provinces and centrally-affiliated cities, specialized agencies responsible for foreign affairs under province-level People's Committees, and related agencies, organizations and individuals shall implement this Decision.

1. For international conferences and seminars with complete and valid applications already submitted to the competent authority for approval to organize before the effective date of this Decision, processing shall continue in accordance with the procedures prescribed in Decision No. 06/2020/QD-TTg dated February 21, 2020 of the Prime Minister on the organization and management of international conferences and seminars in Vietnam.

2. For international conferences and seminars that have been granted approval to organize but require adjustment after the effective date of this Decision, the provisions of Article 10 of this Decision shall apply./.