ON ELABORATION OF AND GUIDELINES FOR CERTAIN ARTICLES OF DECREE No. 337/2025/ND-CP DATED DECEMBER 24, 2025 OF THE GOVERNMENT ON ELECTRONIC LABOR CONTRACTS

This Circular provides for elaboration of and guidelines on the assignment of electronic labor contract identifiers (ID); the issuance, locking and unlocking of access accounts for the Electronic Labor Contract Platform (hereinafter referred to as the Platform); connection to the Platform; management, use and operation of the Platform; data and the updating, utilization, storage and sharing of data on the Platform.

1. Employees and employers as prescribed in clauses 1 and 2 Article 3 of the Labor Code 2019 who conclude and perform electronic labor contracts.

2. EContract Providers.

3. Other agencies, organizations and individuals involved in the implementation of the provisions of this Circular.

For the purpose of this Circular, these terms below shall be construed as follows:

1. A Platform access account means an account or user right recognized by the Platform to perform searches, sending, receiving, operation, administration or processing of operationson the Platform.

2. Access rights on the Platform means the right to log in; use functions, standard application programming interfaces (APIs), data or operations on the Platform; these rights are established independently of the legal status of the national electronic identity account.

3. Suspension of eContract connection means the temporary cessation, for a definite period, of technical connection, data synchronization, data sharing or operations between eContract and the Platform.

4. Termination of eContract connection means the disconnection, revocation of technical keys and termination of the right of connection between eContract and the Platform.

5. End users means employers and employees whose rights and interests are affected by the processing of accounts or the processing of eContract connections.

6. Data handover package means the collection of:evidence data of the data message authentication service as prescribed in Circular No. 53/2025/TT-BKHCN dated December 31, 2025 of the Ministry of Science and Technology issuing national technical regulations on requirements for data message authentication services; data as prescribed in Article 14 of Decree No. 337/2025/ND-CP dated December 24, 2025 of the Government on electronic labor contracts and clause 1 Article 6 of this Circular; and the operational status necessary to receive, maintain or replace eContract connections.

7. EContract, eContract Provider and ID shall be construed as defined in clauses 3, 4 and 5 Article 3 of Decree No. 337/2025/ND-CP.

1. Each electronic labor contract submitted to the Platform that meets the prescribed requirements shall be assigned a unique ID that does not duplicate any other electronic labor contract.

2. An ID is assigned once and remains unchanged even where the electronic labor contract is amended, supplemented, suspended or terminated.Annexes to, notices of suspension of and termination notices for electronic labor contracts shall carry the ID of the relevant electronic labor contract.

3. Regulatory agencies shall use the ID as the digital data management identifier for electronic labor contracts.The assignment of an ID to an electronic labor contract shall not alter the time of conclusion, the content or the effective date of the electronic labor contract as agreed upon by the parties.

4. An ID shall be linked to display codes or search codes (based on administrative division codes, employee identifiers or employer tax codes) developed by the Platform to serve data utilization needs, but such codes shall not replace the ID.

The structure of an ID shall be generated by the Platform through an automated algorithm, comprising 1 alphabetic character and 12 numeric characters, where:

1. The alphabetic character is A, B or C, where:the letter A is assigned to electronic labor contracts concluded on or after July 1, 2026 through eContracts that meet the requirements prescribed in Article 6 of Decree No. 337/2025/ND-CP; the letter B is assigned to electronic labor contracts converted from paper-based labor contracts; and the letter C is assigned to electronic labor contracts concluded before July 1, 2026.

2. The 12 numeric characters are structured as follows:the first 2 numeric characters are the last 2 digits of the year in which the Platform assigns the ID; the remaining 10 numeric characters are arandomly generated numeric sequence.

1. EContract Providers shall submit electronic labor contracts to the Platform as follows:

a) For electronic labor contracts concluded on or after July 1, 2026 through eContracts that meet the requirements prescribed in Article 6 of Decree No. 337/2025/ND-CP, the eContract Provider shall submit the electronic labor contract together with the data prescribed in points a, c and dd clause 1 Article 14 of Decree No. 337/2025/ND-CP (excluding ID information) to the Platform in accordance with clause 4 Article 6 of Decree No. 337/2025/ND-CP.

b) For electronic labor contracts converted from paper-based labor contracts in accordance with clause 1 Article 8 of Decree No. 337/2025/ND-CP, the eContract Provider shall submit the electronic labor contract together with the data prescribed in point c clause 1 Article 14 of Decree No. 337/2025/ND-CP and the conversion log from the paper-based labor contract into the electronic labor contract to the Platform.

The conversion log from a paper-based labor contract into an electronic labor contract as prescribed in this point shall include:the name of the system or software used to perform the conversion; the full name and title of the individual or the name of the organization performing the conversion; the day, month, year and time at which the conversion of the labor contract document was completed; the file format, size and number of pages of the converted document; the specialized digital signature or public digital signature of the agency or organization performing the conversion, together with the timestamp attached to the converted document file to seal and confirm the integrity of the file from the time of conversion; and the system status confirming that the content of the converted copy has been checked and verified to match the original paper copy completely.

c) For electronic labor contracts concluded before July 1, 2026, the eContract Provider shall be responsible for assisting employers and employees in reviewing and supplementing digital signatures, timestamps attached to the digital signatures of the contracting parties and the eContract Provider's authentication of data messages on the electronic labor contract on eContract in accordance with clause 4 Article 6 of Decree No. 337/2025/ND-CP.Upon completion of the review and supplementation by the parties, the eContract Provider shall be responsible for submitting the electronic labor contract and the data prescribed in points a, c and dd clause 1 Article 14 of Decree No. 337/2025/ND-CP (excluding ID information) to the Platform.

2. The Platform shall receive, verify information and assign an ID to the electronic labor contract within 24 hours from the time of receipt.The assignment of an ID shall be performed automatically through the information system of the Platform. Where a technical incident occurs during synchronization, the assignment of an ID shall be performed immediately after the incident is resolved.

The information verified by the Platform under this clause shall include:identity authentication information of the employee and employer; timestamps attached to the digital signatures of the contracting parties and authentication of data messages of the eContract Provider.

3. Information on the assigned ID shall be simultaneously transmitted to the eContract Provider's system for management and storage together with the electronic labor contract.The storage period of the electronic labor contract under the service provision agreement between the parties shall be at least equal to the storage period on the Platform as prescribed in clause 3 Article 18 of this Circular.

4. Annexes to, notices of suspension of and termination notices for electronic labor contracts arising during the performance of an electronic labor contract shall be assigned the same ID as that electronic labor contract in accordance with clauses 1, 2 and 3 of this Article.

5. The Platform shall not assign an ID to an electronic labor contract and shall automatically send a notification of the reasons for failure to assign an ID to the eContract Provider's system in the following cases:

a) An electronic labor contract concluded on or after July 1, 2026 that does not meet the requirements prescribed in clause 4 Article 6 of Decree No. 337/2025/ND-CP or point a clause 1 of this Article.

b) An electronic labor contract converted from a paper-based contract that does not meet the requirements prescribed in clause 1 Article 8 of Decree No. 337/2025/ND-CP or point b clause 1 of this Article.

c) An electronic labor contract concluded before July 1, 2026 that does not meet the requirements prescribed in point c clause 1 of this Article, or where the identity authentication information is incorrect.

1. The registration of Platform access accounts by employers and employees shall be carried out as follows:

a) Register an electronic identity account in accordance with the law on electronic identification and authentication, and use the electronic identity account issued by the National Electronic Identity and Authentication System (VNeID) in accordance with the law to log in to the Platform:employees shall use personal electronic identity accounts; employers that are organizations shall use organizational electronic identity accounts; employers that are individuals shall use personal electronic identity accounts.Where an employer that is an organization is unable to register an organizational electronic identity account in accordance with the law on electronic identification and authentication, it shall request the Ministry of Home Affairs to issue a Platform access account.

b) The Platform shall retrieve the validity status of electronic identity accounts provided by the VNeID.

c) Where the electronic identity account of an employer or employee is locked or its status changes in accordance with the law, the Platform shall adjust the corresponding access rights and account usage based on the authentication results provided by the VNeID.

2. The Vietnam General Confederation of Labor (VGCL); Provincial Departments of Home Affairs; Management Boards of Industrial Zones, Economic Zones, and Export Processing Zones; units under the Ministry of Home Affairs; and cadres, civil servants, public employees and employees of the foregoing agencies and units assigned the duty of managing, operating and utilizing the Platform shall use accounts issued by the Ministry of Home Affairs.

3. Other organizations and individuals shall register Platform access accounts in accordance with clause 1 of this Article.

1. A Platform access account shall be locked in the following cases:

a) At the request of the account holder.

b) The electronic identity account of the account holder is locked.

c) A critical information security incident, comprising any case involving a risk of loss of confidentiality, integrity or availability of the system, service or data if preventive measures are not immediately applied.

d) By decision of a competent authority.

dd) Other cases as prescribed by law.

2. A locked the Platform access account shall be unlocked in the following cases:

a) The grounds for locking the Platform access account no longer exist.

b) By decision of a competent authority.

3. Notifications of the locking or unlocking of Platform access accounts shall be automatically sent by the Platform to the account holder at the email address or phone number registered by the account holder upon accessing the Platform.

EContract Providers that meet the conditions prescribed in clause 3 Article 6 of Decree No. 337/2025/ND-CP shall connect eContract to the Platform as follows:

1. The eContract Provider shall submit a connection application to the Ministry of Home Affairs (submitted in person at the Ministry of Home Affairs, sent by postal service or submitted online through the National Public Service Portal).The application shall include:

a) A written application for connection to the Platform in accordance with Form No. 01 in Appendix I issued together with this Circular;

b) A certified copy of one of the following documents:business registration certificate, investment registration certificate for foreign investors, establishment decision or other equivalent valid certificate or license as prescribed by the law on investment and the law on enterprises (applicable where such information has not been integrated and cannot be verified online in the National Database on Business Registration);

c) A technical connection plan and a description of connection capability in accordance with the guidance documents of the Ministry of Home Affairs.

2. Within 20 working days from the date of receipt of a complete connection application as prescribed in clause 1 of this Article, the Ministry of Home Affairs shall verify the validity of the application, conduct technical testing and notify the eContract Provider of the issuance of a Platform integration account.Where the application is invalid or the technical testing is unsuccessful, the Ministry of Home Affairs shall notify the eContract Provider at the email address or registered office address stated in the connection application, clearly stating the reasons for refusing connection to the Platform.

3. Where an eContract Provider changes any of the particulars in its connection application, it shall notify the Ministry of Home Affairs of the change together with copies of the documents and materials evidencing such change for verification and updating of information.

1. The Ministry of Home Affairs shall suspend an eContract connection to the Platform in the following cases:

a) At the request of the eContract Provider;

b) The eContract Provider fails to comply with the technical connection plan registered in accordance with point c clause 1 Article 9 of this Circular;

c) The eContract Provider fails to fulfill its reporting obligations as prescribed in clause 6 Article 21 of Decree No. 337/2025/ND-CP and clause 1 Article 19 of this Circular;

d) The eContract Provider no longer meets the conditions prescribed in clause 3 Article 6 of Decree No. 337/2025/ND-CP;

dd) The eContract Provider has a cumulative total of 5% or more of its electronic labor contracts in any 1 month that have not been assigned an ID by the Platform as prescribed in clause 5 Article 6 of this Circular.

2. The suspension period of an eContract connection shall not exceed 6 months, unless otherwise prescribed by law or where a force majeure event is accepted by the competent authority.

3. The Ministry of Home Affairs shall terminate an eContract connection to the Platform in the following cases:

a) At the request of the eContract Provider;

b) The eContract Provider ceases operations;

c) Within 1 year from the date on which the Platform integration account is issued, the eContract Provider fails to deploy the eContract service and submit electronic labor contracts concluded through its eContract to the Platform;

d) The eContract Provider engages in falsification of documents during the process of issuing the Platform integration account or maintaining the connection;

dd) The eContract Provider engages in prohibited conduct as prescribed in Article 6 of the Law on Electronic Transactions 2023;

e) The eContract Provider fails to remedy the grounds for the suspension of the connection within the suspension period;

g) Other cases as decided by the competent authority.

4. Upon termination of an eContract connection, the eContract Provider shall be obliged to cooperate in compiling and handing over the complete data handover package to the Platform, ensuring the completeness, integrity, traceability and the ability to continue lawful utilization of data relating to end users.

5. The suspension or termination of an eContract connection shall not affect the content and legal validity of electronic labor contracts that have been validly concluded, unless otherwise prescribed by law or where a competent authority has issued a conclusion of forgery, fraud, invalidity or illegality in the conclusion of the labor contract.

1. The Ministry of Home Affairs shall notify the eContract Provider at least 3 working days in advance of the suspension or termination of the eContract connection.In urgent cases, the Ministry of Home Affairs may immediately suspend or terminate the eContract connection and then notify the eContract Provider within 24 hours from the time of suspension or termination of the eContract connection.

2. Notifications of suspension or termination of eContract connections shall be sent to the email address or registered office address stated in the eContract Provider's connection application.The principal content of the notification shall include:the action taken, the grounds for the action, the effective date of the action, and the matters requiring remediation.

3. EContract Providers subject to suspension or termination of eContract connection measures shall have the right to provide explanations, submit evidence and lodge complaints in accordance with the law.

1. An eContract whose connection to the Platform has been suspended shall have its connection restored in the following cases:

a) The eContract provider has fully remedied the grounds for the suspension of the connection within the suspension period;

b) The grounds for the suspension of the eContract connection no longer exist;

c) By decision of a competent authority.

2. The restoration of the connection shall be carried out within 24 hours from the time the competent agency or unit confirms that the legal and technical conditions for restoration have been met, and shall be notified to the eContract Provider at the email address stated in the connection application.

3. An eContract Provider whose eContract connection has been terminated in accordance with clause 3 Article 10 of this Circular that wishes to continue connecting to the Platform shall follow the procedures prescribed in Article 9 of this Circular.

The connection of other information systems and databases of regulatory agencies to the Platform shall be carried out as follows:

1. The information system or database shall comply with the National Digital Architecture Framework and the technical standards and regulations on connection, cybersecurity and digital data issued by the competent authority at the time of implementation.

2. The information system owner shall submit a written application for connection to the Platform to the Ministry of Home Affairs in accordance with Form No. 02 in Appendix I issued together with this Circular.

3. The Ministry of Home Affairs shall be responsible for:

a) Providing technical documentation for connection, sharing and utilization of data on the Platform to information system owners and database owners that have applied for connection;

b) Cooperating with and providing guidance to information system owners and database owners during the connection and technical testing process;

c) Cooperating with the Ministry of Public Security and relevant units to conduct inspections and assessments of the cybersecurity of information systems of agencies and organizations that have applied for connection.

4. The connection shall be implemented on the principle of non-interference with the content of electronic labor contracts, non-copying of original data and compliance with the law on data and personal data protection.

5. The Ministry of Home Affairs shall refuse or suspend the connection and sharing of data on the Platform in accordance with clause 4 Article 16 of Decree No. 337/2025/ND-CP.

The connection, access, utilization and sharing of data on the Platform shall be strictly controlled to ensure information security as follows:

1. Cybersecurity shall comply with the law on cybersecurity, data and personal data protection and relevant legal provisions.

2. Information shall be protected to ensure it is not subject to unauthorized access, modification or loss, and remains continuously available for management and utilization within the prescribed authority.

3. Cybersecurity requirements shall be integrated from the outset in the design, development and upgrading of the Platform and connected systems.

4. Access, utilization and use of information shall be strictly controlled in accordance with the principles of proper entities, proper authority and proper purposes; all access activities shall be logged and traceable.

5. Copying, transferring or sharing information or data beyond the scope and purposes permitted by the Ministry of Home Affairs shall not be performed; original data shall be protected and stored in the source system in accordance with regulations.

6. Connection and data sharing activities with external systems shall be carried out through mechanisms and methods that ensure cybersecurity.

7. Cybersecurity monitoring shall be conducted on a regular basis; where an incident occurs, it shall be promptly detected, contained, handled and remediated in accordance with regulations.

8. The managing authority and operating unit of the Platform and organizations and individuals participating in the connection shall cooperate in ensuring cybersecurity and shall be liable for violations.

1. Where suspension, locking or termination of connection measures are applied to an eContract or to a Platform access account, priority shall be given to protecting the rights of end users to search, download, prove and access lawful data.

2. Where an eContract connection is suspended or terminated, data on electronic labor contracts that have been validly concluded shall be placed in preservation mode; the original transaction history shall not be unlawfully altered.

3. Annexes to, notices of suspension of and termination notices for electronic labor contracts arising after a change of eContract Provider shall continue to carry the ID of the relevant electronic labor contract in accordance with the regulations.

4. An eContract Provider whose connection has been suspended or terminated shall be responsible for cooperating with the managing and operating authority of the Platform and employers to transfer data, support the export of records and support the data handover package, ensuring that end users' ability to prove their rights and obligations is not impaired.

5. Costs and risks arising from the fault of the eContract Provider shall not be transferred to employees or employers who are not at fault, unless the parties have agreed otherwise in accordance with the law.

1. Accounts of units under the Ministry of Home Affairs, the Vietnam General Confederation of Labor (VGCL), Provincial Departments of Home Affairs, and Management Boards of Industrial Zones, Economic Zones, and Export Processing Zones issued by the Ministry of Home Affairs shall be administrative accounts for the Platform.These units may use their administrative accounts to grant rights to their cadres, civil servants, public employees and employees to utilize and process operations on the components of the Platform; shall be responsible for managing the administrative accounts and accounts granted by the unit to ensure cybersecurity of the Platform; and shall revoke accounts where cadres, civil servants, public employees or employees transfer to other positions or no longer participate in administering or processing operations on the Platform, or where they violate the law on management, operationand use of the Platform.

2. Employers may use their accounts to access and share information on their electronic labor contracts on the Platform; submit labor reports as required by labor law through the Platform; and utilize certain functions and services permitted by the Platform.

3. Employees may use their accounts to access and share information on their electronic labor contracts on the Platform and utilize certain functions and services permitted by the Platform.

4. Cadres, civil servants, public employees and employees of the Ministry of Home Affairs, the Vietnam General Confederation of Labor (VGCL), Provincial Departments of Home Affairs, and Management Boards of Industrial Zones, Economic Zones, and Export Processing Zones who have been issued accounts by the Ministry of Home Affairs shall use their accounts to utilize and process operations on the components of the Platform within the scope of their assigned authority.

Master data, open data and shared data on the Platform shall be managed and used as follows:

1. Master data, open data and shared data shall be managed and used in accordance with the following principles:

a) The management of master data, open data and shared data shall comply with the law on data, personal data protection, cybersecurity and relevant legal provisions; and ensure consistency in state management, avoiding duplication and overlap.

b) Each type of data shall have clearly defined scope of use, purpose of utilization, supervisory authority, managing unit and utilizing unit; ensuring that data is used in accordance with the prescribed functions, duties and authority.

c) Master data shall be official data serving as a common reference basis, updated in a timely and synchronized manner, and serving as a unified reference source for relevant systems and platforms.

d) Shared data shall be shared and utilized through the Platform and connection and data sharing infrastructure in accordance with regulations; ensuring access control, permission allocation and full recording of the data utilization process.

dd) Open data shall be publicly disclosed in an open format that is easily accessible and usable; ensuring it does not contain information classified as state secrets, personal data or information with restricted access as prescribed by law.

e) The management, sharing and utilization of master data, open data and shared data shall meet cybersecurity and personal data protection requirements; and measures shall be in place to prevent, detect and address risks throughout the data lifecycle.

2. Data on the Platform shall be collected through the reporting and information provision obligations of eContract Providers, employers, employees, Provincial Departments of Home Affairs, and Management Boards of Industrial Zones, Economic Zones, and Export Processing Zones as prescribed in this Circular.The list of data on the Platform is set out in detail in Appendix II issued together with this Circular.The list of master data, open data and shared data shall be published by the Ministry of Home Affairs in accordance with the law.

1. Open data on the Platform shall be synchronized to the National Data Center.Organizations and individuals involved in the conclusion and performance of electronic labor contracts that wish to utilize and use data in the open data category shall register for data utilization and use in accordance with the regulations on data utilization and use of the National Data Center.

2. Organizations and individuals involved in the conclusion and performance of electronic labor contracts that wish to utilize and use data in the master data and shared data categories on the Platform shall register in writing with the Ministry of Home Affairs in accordance with the form in Appendix III issued together with this Circular.Data information to be shared, or a notification of refusal to share together with the reasons for refusal, shall be sent to the email address of the organization or individual stated in the registration document.

3. The storage period of data on electronic labor contracts, annexes to electronic labor contracts and other related electronic documents on the Platform shall be 10 years from the date of termination of the labor contract.Where an employer and an employee conclude multiple consecutive labor contracts in accordance with Article 20 of the Labor Code 2019, the 10-year period shall be calculated from the date of termination of the last labor contract.

4. The utilization and sharing of data on the Platform shall comply with the following principles:

a) All data processing activities on the Platform shall comply with the law on data, personal data protection, cybersecurity, archives and relevant regulations.

b) Data shall be processed in accordance with the principles of proper purpose, minimum necessity, proper authority, proper scope, appropriate storage period and measures to protect confidentiality, integrity and availability.

c) Personal data, sensitive data, state secret data and trade secret data shall only be utilized, shared or transferred where there is an appropriate legal basis and sufficient protective measures are in place.

d) All access, sharing or export of data exceeding normal thresholds shall be recorded, flagged and reviewed.

Employers, eContract Providers, Provincial Departments of Home Affairs, and Management Boards of Industrial Zones, Economic Zones, and Export Processing Zones shall fulfill their reporting obligations through the Platform as follows:

1. EContract Providers shall fulfill the following reporting obligations:

a) Submit periodic reports on a quarterly basis (before the 5th of the first month of the following quarter) and ad hoc reports on the provision of electronic labor contract conclusion services upon request from the Ministry of Home Affairs.Periodic reports shall be submitted in accordance with the form in Appendix IV issued together with this Circular.

b) Submit technical audit results for the data message authentication service in accordance with Circular No. 19/2025/TT-BKHCN dated October 6, 2025 of the Ministry of Science and Technology on technical audits of electronic signatures and trust services (submit a certified copy of the valid technical audit certificate together with the technical audit report for the data message authentication service) to the Ministry of Home Affairs within 1 year from the date on which the Platform integration account is issued or when the previously submitted technical audit certificate expires.

2. Employers shall report on labor changes in accordance with clause 2 Article 4 of Decree No. 145/2020/ND-CP dated December 14, 2020 of the Government elaborating on and providing guidelines for the implementation of certain articles of the Labor Code on working conditions and labor relations, as amended in 2025, through the Platform.

3. Provincial Departments of Home Affairs and Management Boards of Industrial Zones, Economic Zones, and Export Processing Zones shall report on the employment situation in their local areas in accordance with clause 3 Article 4 of Decree No. 145/2020/ND-CP and other reports as required by the Ministry of Home Affairs.

Where an incident occurs during the management, operation and operation of the Platform, the incident shall be handled in accordance with the following process:

1. Detection, receipt and recording of incidents:incidents on the Platform shall be detected through technical monitoring systems, alerts, periodic inspections or user reports; all incidents shall be fully recorded in terms of the time of occurrence, scope of impact and level of impact.Where an incident is detected by a user, the user shall request incident handling, support and resolution of issues encountered during the operation and use of functions, connection, data sharing and utilization on the Platform through the contact phone number, in person at the office of the unit assigned by the Ministry of Home Affairs to manage and operate the Platform, or by written request for support and resolution.

2. Classification and assessment of incident severity:the managing and operating unit of the Platform shall be responsible for classifying incidents according to their level of impact on the operations of the Platform, cybersecurity, data and the interests of the parties involved to determine appropriate handling measures.

3. Implementation of remediation and incident response measures:based on the severity of the incident, the managing and operating unit of the Platform shall deploy the necessary technical and operational measures to isolate, limit the impact, remediate the incident and ensure the cybersecurity, integrity and availability of the Platform.

4. Notification and coordination of handling:where an incident affects service provision or the interests of the parties involved, the operating unit shall promptly notify the relevant agencies, organizations and individuals and cooperate with the competent authority to handle the incident in accordance with regulations.

5. Restoration of operations and post-incident inspection:after remediation, the Platform shall be inspected and re-assessed to ensure stable and safe operations before resuming normal operations; affected data (if any) shall be restored in accordance with regulations.

6. Reporting, archiving and lessons learned:incident handling shall be documented in a report, with relevant records and logs archived; the handling results shall serve as a basis for reviewing and improving incident prevention processes and measures during the operation of the Platform.

1. The Ministry of Home Affairs shall publish the list of eContract Providers whose eContracts are currently connected, currently suspended or have terminated connection to the Platform on the introduction page of the Platform.

2. The publication prescribed in clause 1 of this Article shall be carried out within 24 hours from the time an eContract successfully connects to, is suspended from or terminates its connection to the Platform.

1. Utilize and use functions and services provided on the Platform in a manner consistent with the security level of the login authentication method.

2. Bear legal responsibility for information declared and accounts registered on the Platform, use the Platform only for lawful purposes and bear responsibility for all activities performed using their accounts.

3. Manage accounts and maintain the confidentiality of their account information and passwords.Where a password is discovered to be lost or stolen, or where unauthorized use of their account is detected, they shall immediately notify the managing and operating unit of the Platform.

4. Bear responsibility for all content submitted, registered or provided when using the functions, data and services on the Platform, and bear responsibility toward other relevant parties before the law.

5. At the request of organizations and individuals, the Ministry of Home Affairs shall consider providing data on the Platform in accordance with the law on information provision, personal data protection and information security.

6. The Ministry of Home Affairs is the supervisory authority of the Platform and shall be responsible for:managing and operating the Platform; issuing operational regulations and guidance documents on access, connection, operation and use of the Platform; and assigning the lead unit responsible for managing and operating the Platform and administering data on the Platform.

1. This Circular comes into force from July 1, 2026.

2. Where legislative documents cited in this Circular are amended or replaced, the amended or replaced legislative documents shall apply.

1. From July 1, 2026, electronic labor contracts, upon conclusion, shall be submitted to the Platform for assignment of an ID in accordance with this Circular.

2. Where an eContract Provider that meets the conditions prescribed in clause 3 Article 6 of Decree No. 337/2025/ND-CP has submitted a connection application to the Ministry of Home Affairs in accordance with clause 1 Article 9 of this Circular but has not completed the eContract connection to the Platform by July 1, 2026:

a) The eContract Provider may continue to provide electronic labor contract conclusion services during the period pending connection to the Platform.By July 20, 2026 at the latest, the eContract Provider shall complete the eContract connection to the Platform.

b) Electronic labor contracts concluded through eContract systems during the period pending connection to the Platform shall have legal validity in accordance with the law and shall be submitted to the Platform for assignment of an ID immediately after the eContract Provider completes the eContract connection to the Platform.

c) The assignment of an ID to electronic labor contracts in the case prescribed in point b of this clause shall be carried out in the same manner as for electronic labor contracts concluded before July 1, 2026 in accordance with this Circular./.

 

 

To:Ministry of Home Affairs

1. Name of organization/enterprise in Vietnamese: .....................⁽¹⁾........................

2. Enterprise/organization registration number: ........................⁽²⁾................................................

3. Head office address: ............................................................................................

Phone number: ........................................; Email: .........................................................

4. Legal representative of the enterprise/organization

Full name: .................................................................................................................

Personal identification number: ..............................................................................................

Title(3): ...........................................................................................................

5. Trust service business license number(4).......................... Issuing authority of the trust service business license .......................................................................................................

6. Digital certificate lookup information for the data message authentication service: ......................................................................................................................................

Application for connection to the Platform to serve electronic labor contract conclusion activities in accordance with the law.

... {Name of enterprise/organization}... commits to bear full responsibility for the accuracy and legality of the information provided above and the attached documents, and to comply with the law on concluding electronic labor contracts and relevant laws.

Attached documents include: .............................................................................................

 

To:Ministry of Home Affairs

1. Name of agency/organization in Vietnamese: ......................................................................

2. Head office address: ........................................................................................................

Phone number: ..................................................; E-mail:...........................................................

3. Representative of the agency/organization

Full name: ...........................................................................................................................

Personal identification number: .......................................................................................................

Title: ..........................................................................................................................

Application for connection to the Platform ................(1).............................

 ......{Name of agency/organization}.... commits to bear full responsibility for the accuracy and legality of the information provided above and the attached documents, and to comply with relevant legal provisions on connection, sharing and operation of the Platform.

Attached documents include: ..........................................................................................................

 

To:Ministry of Home Affairs

1. Name of applicant organization/individual (in Vietnamese): ........................................................

2. Name of representative (for organizations): .................................................................................

3. Residential address (for individuals), registered office address (for organizations):

…………………………………………………………………………….....…………...…………..

Phone number: ...........................................; E-mail:.....................................................................

4. Personal identification number (for organizations: personal identification number of the representative): ………………………………………………………………………………………...…………..

5. Title of the representative (for organizations): ..............................................................

1. Scope of information requested for utilization and sharing ....................................................................

2. Purpose of the request for utilization and sharing ................................................................................

3. Email address for receiving results: ..............................................................................

 

 

To:Ministry of Home Affairs

... {Name of eContract Provider}... hereby reports on the provision of electronic labor contract conclusion services for Quarter ... of Year ... as follows: